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Armagh City, Banbridge and Craigavon Borough Council (the Authority) is seeking to award a contract for the receipt (and collection and transport as required) and processing of kerbside commingled recyclables collected by the Authority from ...

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Armagh City, Banbridge and Craigavon Borough Council
Craigavon Civic and Conference Centre, Lakeview Road
BT64 1AL
United Kingdom
Contact person: Ciaran McLogan
Telephone: +44 2840660600
NUTS code: UKN05

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Services Contract for the Receipt, Collection, Transport and Processing of Collected Kerbside Commingled Recyclables.

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Armagh City, Banbridge and Craigavon Borough Council (the Authority) is seeking to award a contract for the receipt (and collection and transport as required) and processing of kerbside commingled recyclables collected by the Authority from households in the Craigavon and Banbridge areas, such that a minimum of 85 % (by net weight) of such materials will be recycled. Economic Operators will be required to demonstrate that they have the equipment, processes and end markets in place to achieve this, and will be required to deal with the remaining material in the following order:

1) composting;

2) reuse;

3) recovery (minimum acceptable level is R1 rated facility); and

4) disposal.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKN05
Main site or place of performance:

Armagh City, Banbridge and Craigavon.

II.2.4)Description of the procurement:

This tender process relates to a re-procurement of similar services as originally advertised under contract notice 2016/S 104-186321 that was published in the Official Journal of the European Union (OJEU) on 1 June 2016, which procurement process was discontinued.

The Authority is seeking to award a contract for the receipt (and collection and transport as required) and processing of all Contract Waste in accordance with the terms of the contract. Within the Banbridge area, the contractor must be able to collect Contract Waste and/or Output Materials (as both are defined in the Invitation to Tender (ITT)) from the bulking area at the Community Recycling Centre, Scarva Road, Banbridge, and shall be solely responsible for providing (including bearing the cost of) any haulage or transport of Contract Waste and / or Output Materials from the bulking area to the contractor's delivery point(s) (and/or contingency delivery point(s), as necessary) or initial processing facility, as appropriate. Within the Craigavon area, the Contract Waste shall be delivered to the successful contractor's delivery point(s) by the Authority.

Economic Operators are referred to the contract (particularly Schedule 1 (Specification) thereof), which will be provided to Economic Operators along with the ITT, for a full description of the services that the successful Economic Operator will be required to provide under the contract.

Economic Operators should note that, if successful, they will be required to process all material which has been collected through the Authority's kerbside collection scheme for commingled recyclables including, in each case, any non-recyclable items and contaminants.

Economic Operators must use all reasonable endeavours to implement the order of preference specified in Section II.I.4 above and to minimise the amount of Contract Waste and/or Output Materials which is ultimately sent to landfill. A full description of ‘Contract Waste’ is provided in the ITT, however, this comprises any material which has been collected through the Authority's kerbside collection scheme for commingled recyclables including, in each case, any non-recyclable items and contaminants, which has been delivered to the successful contractor at its delivery point(s) or contingency delivery point(s) or has been (or is to be) collected by or on behalf of the contractor at the bulking area referred to above for processing in accordance with the contract.

Economic Operators should also note that the Authority does not currently offer glass collection to residents as part of its kerbside collection and does not intend to introduce this material for collection during the term of the contract. However, whilst the Authority advises residents that it does not offer glass collection, the Contract Waste may contain a small percentage of glass or other materials or contaminants. The contractor is expected to deal with any non-recyclable items and contaminants in the Contract Waste, which may (without limitation) include glass, without any additional fees becoming payable.

Currently, the Authority is providing kerbside collection of Contract Waste from 59,864 locations - in the Craigavon area (41 317) and the Banbridge area (18 547). The Authority utilises 83 individual rounds designated to lift from these locations over a ten-day (2 weekly) collection cycle. An average collection round realises 3.98 tonnes of contract waste per route. There are approximately 330 tonnes of Contract Waste collected over this ten-day cycle.

Economic Operators are required to make their own investigations and carry out their own assessments and will be given the opportunity to carry out sampling of the composition of materials to be treated during the course of the tender process.

The Authority estimates that the total contract value will range from between 425 000 GBP to 722 500 GBP per annum, excluding VAT.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 167 500.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract shall be entered into with the successful contractor for an initial period of 12 months (Initial Period). The Authority retains the right, acting at its sole discretion, to extend the contract beyond the Initial Period on two subsequent occasions (for 12 months each time), giving a total possible contract duration of 36 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic Operators will remain responsible for all costs and expenses incurred by them or by any third-party acting under instructions from Economic Operators in connection with taking part in this procurement, regardless of whether such costs arise as a consequence direct or indirect of any amendments made to the procurement documents by the Authority at any time.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Financial guarantees and/or other guarantees of performance may be required by the Authority if considered appropriate.

If the Economic Operator is a consortium, the Authority may require the consortium to form a legal entity prior to the award of any ensuing contract. Alternatively, the Authority may require the consortium members to accept joint and several liability under the contract.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

As set out in the ITT.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

As set out in the ITT.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 198-356631
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/03/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

A Prior Information Notice (PIN) with reference 2016/S 198-356631 was previously published in the OJEU on 13 October 2016 in respect of this opportunity. The purpose of the PIN was to publicise this opportunity to potential service providers and obtain market feedback on the intended approach to this procurement via a questionnaire. The PIN and questionnaire should not be construed as a call for competition. Therefore, only Economic Operators who submit a response to the ITT shall be considered for participation in this tender exercise. Any documentation produced in relation to the PIN was issued solely for the purpose of conducting a market engagement exercise and Economic Operators wishing to participate in this competition will not be prejudiced by any response or failure to respond to the previous PIN notice or the questionnaire.

Suppliers instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): and click the link to register - Accept the terms and conditions and click ‘I agree’ - Enter your correct business and user details - Note the username you choose and click ‘Save’ when complete - you will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender - Login to the portal with the username/password - Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ITT to access the content - Click the ‘Express Interest’ button at the top of the page - This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page (This is a secure area reserved for your projects only) - You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box; 3. Responding to the Tender - Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) - You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

The Authority reserves the right to:

i) Reject any or all responses and to cancel or withdraw this procurement at any stage;

ii) Award a contract without prior notice;

iii) Change the basis, the procedures and the timescales set out or referred to within the procurement documents;

iv) Require an Economic Operator to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification);

v) Terminate the procurement process; and

vi) Amend the terms and condition of the selection and evaluation process.

Under no circumstances will the Authority or any of its respective advisors be liable for any costs or expenses incurred by Economic Operators and/or its respective advisors arising directly or indirectly from this procurement or termination thereof, including, without limitation, any changes or adjustments made to the procurement documentation, or the exclusion/disqualification of an Economic Operator. Any discussion and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until signed and dated by the duly authorised representatives of both parties.

VI.4)Procedures for review
VI.4.1)Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice in Northern Ireland
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Any appeals should be promptly brought to the attention of the Chief Executive of the Contracting Authority at the address set out in this notice, and will be dealt within accordance with the Public Contracts Regulations 2015, being the legislation under which this procurement was originally commenced and conducted. Any appeals must be brought within the time-scales specified by applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such Regulations, the Contracting Authority will incorporate a minimum 10 calendar day standstill period.

VI.4.4)Service from which information about the review procedure may be obtained
Armagh City, Banbridge and Craigavon Borough Council
Craigavon Civic and Conference Centre, Lakeview Road
BT64 1AL
United Kingdom
Telephone: +44 2840660600

Internet address:

VI.5)Date of dispatch of this notice: