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Choice Housing Ireland Housing is one of Northern Ireland's leading registered Housing Associations. Our mission is to provide high quality homes at the lowest possible economic rent for everyone in housing need and we currently own and manage in ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Choice Housing Ireland Limited (and its subsidiaries)
37-41 May Street
Belfast
BT1 4DN
United Kingdom
Contact person: Procurement Manager — Kiara Dryden
Telephone: +44 2890441317
E-mail:
NUTS code: UKN

Internet address(es):

Main address: http://www.choice-housing.org/

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.choice-housing.org/work-with-us/tenders?page=
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Window and Gutter Cleaning Contract 2017.

Reference number: PRN672
II.1.2)Main CPV code
90911300
II.1.3)Type of contract
Services
II.1.4)Short description:

Choice Housing Ireland Housing is one of Northern Ireland's leading registered Housing Associations. Our mission is to provide high quality homes at the lowest possible economic rent for everyone in housing need and we currently own and manage in excess of 10 000 properties throughout Northern Ireland.

Choice are seeking to appoint a suitably qualified contractor to carry out window cleaning and gutter cleaning services at Choice Housing Ireland Sites across Northern Ireland.

II.1.5)Estimated total value
Value excluding VAT: 805 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
90911000
90911200
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

Invitation to Tender documents provide an extensive list of the properties to be serviced under this contract with a breakdown of the frequency and additional site specific information.

As a developing Housing Association the requirements of the contract may increase during the contract period. Choice may on occasion seek additional costs for new developments.

The scope of the services is that the contractor shall provide all management, tools, supplies, equipment and labour necessary for the following:

Window Cleaning

Window cleaning at each of the properties listed within Appendix A - Pricing Document Windows to and external windows. Also included is Appendix B - Hard to reach internal windows which details windows in internal communal areas that are deemed to be out of reach. The cost for cleaning the internal hard-to-reach windows should be incorporated into the overall cost per clean in Appendix A. External windows should be cleaned 6 times a year (unless otherwise stated). Internal hard to reach windows shall be cleaned twice a year (unless otherwise stated). Cleaning shall be carried out on the glazing and window frames to the standards set out in Section 11.5 Outcome Standards. Total cost offered includes for any mobile elevated platform lift or ladders / scaffold that will be required in order to carry out the service. The contractor is to ensure that he is able to access all parts of the building in order to carry out this service.

Gutter Cleaning

The annual removal of debris, external cleaning of all gutters and downpipes in a manner that will maintain a neat and professional appearance. The annual visit is to be no more than 12 calendar months apart between yearly visits carried out in the months to be agreed upon commencement of the contract. Choice Housing Ireland may require to increase or decrease the frequency of Gutter cleans at some or all of the sites throughout the life of this contract. Changes in this requirement will be communicated to the Contractor by the Contract Manager in writing.

Total cost offered includes for any mobile elevated platform lift or ladders / scaffold that will be required for the annual gutter cleaning program. The contractor is to ensure that he is able to access all parts of the building in order to carry out this function. Guttering quantities recorded on the attached Appendix C - Pricing Document Guttering is recorded in metres.

Ad Hoc Cleaning

Contractors should provide a separate cost for carrying out the window and gutter cleaning service when required outside of the annual cleaning schedule on the attached spreadsheet, Appendix D - Pricing Document Ad Hoc Cleaning.

Further information on the nature of the works is contained within the procurement documentation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 805 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 3 years with a possible extension of 2 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

To be detailed in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/03/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom
VI.4.2)Body responsible for mediation procedures
High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom
VI.5)Date of dispatch of this notice:
07/02/2017