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Waterside Shared Village Project T BUS17-008.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derry City and Strabane District Council
98 Strand Road
For the attention of: John Kelpie
BT48 7NN Derry
United Kingdom
Telephone: +44 2871253253
E-mail:

Internet address(es):

General address of the contracting authority: www.derrystrabane.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Waterside Shared Village Project T BUS17-008.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services

NUTS code UKN05

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This tender is for project activity 4.1c ‘Waterside Shared Village’. This project is part of the ‘Shared Spaces and Services’ work-plan for the council's PEACE IV programme. The PEACE IV Waterside Shared Village programme will focus on areas of work which complement and do not duplicate other areas of existing funding such as the PEACE IV Interface Investment Programme and DOJ interfaces monies managed by council.
Specifically this programme will focus on sustained cross-community contact programmes for residents of the recognised interface area at Gobnascale/Top of the Hill and Irish Street in the Waterside area of the city. These programmes will run within the time-frame 1.7.2017 - 31.12.2020 i.e. a maximum 3.5 year programme of activity.
Community consultation has indicated that despite historic divisions and physical barriers in this interface area, there is currently a high level of cross-community and cross-interface working at the level of community workers and groups. A cross-community programme for residents is realistic and achievable if programmes are tailored to meet identified local needs.
II.1.6)Common procurement vocabulary (CPV)

98200000, 79411000, 75112000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This tender is for project activity 4.1c ‘Waterside Shared Village’. This project is part of the ‘Shared Spaces and Services’ work-plan for the council’s PEACE IV programme. The PEACE IV Waterside Shared Village programme will focus on areas of work which complement and do not duplicate other areas of existing funding such as the PEACE IV Interface Investment Programme and DOJ interfaces monies managed by council.
Specifically this programme will focus on sustained cross-community contact programmes for residents of the recognised interface area at Gobnascale/Top of the Hill and Irish Street in the Waterside area of the city. These programmes will run within the time-frame 1.7.2017 - 31.12.2020 i.e. a maximum 3.5 year programme of activity.
Community consultation has indicated that despite historic divisions and physical barriers in this interface area, there is currently a high level of cross-community and cross-interface working at the level of community workers and groups. A cross-community programme for residents is realistic and achievable if programmes are tailored to meet identified local needs.
The tendered programme must include:
- Sustained cross community contact in all proposed programmes. i.e. Cross-community programmes engaging residents from both sides of the interface in question which ensure regular meaningful and purposeful contact of 6 months/26 weeks or more and absolute minimum contact time of 26 hours. The bulk of suggested activities in any tender bid should have significantly more than this minimum contact time and weekly contact is recommended. Programmes should aim to ‘normalise’ contact on shared interests and create cross-community friendships. Programmes can choose to focus on a range of ages and identities as relevant to the needs of the area e.g. Children, youth, women, men, families, older people. Methodologies are at the discretion of the tenderer but may include for example courses, site visits, dialogues, community events, sport, culture, music or anything evidenced as appropriate to meet the required outputs. Single-identity work is not eligible in this intervention.
- Project steering group: All programmes must involve community engagement/planning based on existing or new evidence of need and interest from locally based groups and residents. They must also demonstrate lack of duplication with and complementarity/additionality to existing DOJ, DCSD, Urban Villages and IFI funding as relevant to each specific interface area. It is strongly recommended that a specific project steering group is established which enables all relevant and interested groups in the immediate interface area the opportunity to participate strategically. This may be as a defined part of an existing structure if a fully inclusive mechanism already exists, or it may be an adaptation of this or it may be a new grouping. Members of the project steering group may be counted as ‘participants’ of the PEACE IV programme.
- Programming which meets already identified community needs as follows:
Cross-community parent and toddler programme;
Cross-community early years summer scheme;
Creation and management of cross-community basketball junior league and teams;
Creation and management of cross-community football junior teams;
Cross-community primary school summer scheme;
Cross-community post-primary school summer scheme;
Cross-community primary after-schools club;
Cross-community post-primary after-schools club;
Cross-community detached youth programme.
A programme series of 6 festivals per annum including St.Patrick’s Day, 12th July, Hallowe’en and Christmas.
- Programming which meets PEACE IV Programme requirements as follows:
Additional cross-community programmes which directly enhance dialogue and understanding around peace and reconciliation, cultural diversity, tackling of sectarianism and racism, shared history and heritage, contentious good relations issues or similar.
A minimum of one significant cross-community, cross-border programme.
All programme activities will be required to take an OBA (Outcomes Based Accountability) approach to ensure they are positively influencing attitudes towards and knowledge of diversity as well as sustaining cross-community cross-interface contact and building cohesiveness across the interface.
In terms of measured direct impact on participants, the work must be effective in improving participants understanding of their own and other’s heritage and culture; improve tolerance, respect and celebration of cultural diversity; improve attitudes towards cross-community and cross-border activities; improve levels of trust; decrease prejudice; and improve capacity and confidence of participants in addressing sectarianism and racism and positively influencing wider attitudes within their community and educational context. It should also increase their sense of belonging and involvement in civic life and local community.
Relation to Waterside Shared Village Capital Bid
The anticipated outcome of this shared space initiative should be seen as a headline for the peace programme. Tenderers should be aware that Derry City and Strabane District Council have submitted a parallel bid within the PEACE IV capital programme. The outcome of the capital bid will not be known until approximately Autumn 2017 but, if successful, the Waterside Shared Village programme will be expected to work alongside the capital development to maximise peace and reconciliation benefit. The combined programmes would have the potential to ‘declassify’ an interface area by integrating the Top of the Hill/Irish Street populations into a new shared community and sports facility located on the currently vacant site of the ‘Old Clondermott School’ behind the Shared Future Centre. This current Waterside Shared Village tender must however be able to deliver independently of the outcome of the capital bid.
PEACE IV Programme Guidance:
Any proposed programme of activities under this tender must meet the PEACE IV Programme Guidance generally but specifically in relation to 4 areas:
- Shared space guidance - initiatives which ‘Will involve changes in both attitudes and behaviour with a corresponding reduction in segregation’… ‘may include managing dialogue, reconciliation and capacity building between interface communities; leading to the creation of a shared vision and conditions where communities feel it is safe and appropriate to proceed with the removal of interface barriers in their area.’
- Cross-community contact - programmes of activity which offer sustained regular meaningful cross-community contact for a minimum of 6 months duration (26 hours minimum contact time).
- Peace and Reconciliation - the programme should build in elements of meaningful content on understanding of diversity, promotion of Good Relations, reconciliation and challenging of sectarianism and racism.
- Sustainability and Equality - the programme should build in sustainability and equality into its delivery.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 42 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require bonds, deposits, guarantees or other appropriate forms of undertaking or security to secure proper performance of the contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be set out in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form upon contract award.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Applicant must comply with all applicable fair employment, equality of treatment and anti-discrimination legislation as a condition to the performance of the contract. The contract will be subject to conditions so that the Contracting Authority and the Constituent Councils can comply with their statutory duty to have due regard to the need to promote equality of opportunity as set out in Section 75 of the Northern Ireland Act 1998 and
Schedule 9 of the Act and with their statutory duty to contribute to the achievement of sustainable development as set out in Section 25 of the Northern Ireland (Miscellaneous Provisions) Act 2006.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender available from the address specified.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender available from the address specified.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender available from the address specified.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Waterside Shared Village Project T BUS17-008
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 23.3.2017
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.3.2017 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 24.3.2017 - 12:30

Place:

Derry City and Strabane District Council

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Council elected members only.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): SEUPB Peace IV Programme measure 4.1 Building Positive Relations at a Local Level.
VI.3)Additional information
This authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Courts of Justice of Northern Ireland
The Royal Courts of Justice, Chichester Street
BT1 3JF Belfast
United Kingdom

Body responsible for mediation procedures

The High Courts of Justice of Northern Ireland
The Royal Courts of Justice, Chichester Street
BT1 3JF Belfast
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
9.2.2017