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PEACE IV ‘Cross-Cultural Strategic Initiative’ TBUS 17-009.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derry City & Strabane District Council
98 Strand Road
For the attention of: John Kelpie
BT48 7NN Derry
United Kingdom
Telephone: +44 2871253253
E-mail:

Internet address(es):

General address of the contracting authority: www.derrystrabane.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
PEACE IV ‘Cross-Cultural Strategic Initiative’ TBUS 17-009.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services

NUTS code UKN05

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This tender is for project activity 5.2a ‘Cross-Cultural Strategic Initiative’ This project is part of the ‘Building Positive Relations’ work-plan for the council's PEACE IV programme. The initiative is our key local Irish and Ulster Scots identity based programme under Peace IV. Its objective is to deliver a programme to further develop strategic links and sustained partnership-working, dialogue, shared space and programming between the Irish, Ulster-Scots and Marching Bands identities across the Council area and immediate border area.
II.1.6)Common procurement vocabulary (CPV)

98200000, 79411000, 75112000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This tender is for project activity 5.2a ‘Cross-Cultural Strategic Initiative’ This project is part of the ‘Building Positive Relations’ work-plan for the council's PEACE IV programme. The initiative is our key local Irish and Ulster Scots identity based programme under Peace IV. Its objective is to deliver a programme to further develop strategic links and sustained partnership-working, dialogue, shared space and programming between the Irish, Ulster-Scots and Marching Bands identities across the Council area and immediate border area.
This initiative builds on the significant development of relationships across the Ulster Scots/Irish/PUL* (*Protestant, Unionist, Loyalist) cultural sectors which was seen as a model of best practice from when Derry~Londonderry was the UK city of Culture in 2013. Events such as the inclusion of PUL marching bands performing in the Fleadh Cheoil na hÉ;ireann or involvement in the Sinn Féin Ard Fheis are ground-breaking. This programme seeks to sustain and strategically build the dialogue and collaborative process across these sectors. It must also seek include a specific cross-border dimension with the inclusion of e.g. A Donegal based Ulster Scots centre and Irish Language Institutions in Letterkenny. The programme must seek to use local Ulster-Scots, Irish Cultural and PUL cultural hubs (urban and rural within the Derry City and Strabane District Council area and border area) within its delivery in order to positively challenge and broaden perceptions of shared space as well as cultural identity.
Specifically this programme will focus on sustained local cross-community (and cross-border) contact programmes for:
a) Local organisations working collaboratively in this field (staff, volunteers and committees).
b) Residents engagement in cross-community cultural and heritage programmes
These programmes will run within the time-frame 1.7.2017 - 31.12.2020 i.e. a 3.5 year programme of activity but do not necessarily have to last the full duration of this should they meet their targets earlier.
Tenderers should note that at a later date a separate smaller programme will be tendered for a programme for Individuals and organisations relevant to these sectors who would benefit from Sustainability/Social Economy/Business support. It would be anticipated that the successful tenderer for this contract would be requested to work constructively with the successful tenderer of that programme should they be a different provider.
The tendered programme must include:
- Project steering group: Establishment and co-ordination of a cross-community project steering group which will meet fortnightly for the duration of the programme and bring together people representing Irish language and cultural organisations, Ulster Scots and PUL language and cultural organisations. The purpose of this group will be to work collaboratively to produce a programme of combined activity/delivery which will allow residents and the wider community to engage in sustained cross-community cultural and heritage programmes. The steering group will also be a forum for other conversations and collaborations as and when other opportunities and issues arise. Members of this group will count as ‘project participants’ for participation targets.
- A programme of combined activity: Arising from the project steering group collaboration a cross-community cross-cultural programme of activity will be developed and delivered across a minimum of 3-4 relevant local venues (rural and urban). The programme should include Irish, Ulster-Scots and Protestant/Unionist/Loyalist cultural content such as music, dance, cultural awareness and promotion to non-traditional audiences and tackling of miss-perceptions and myths around elements of these cultures. The programme should focus on delivery of a sustained cross-community project or projects which allow the same group(s) of participants the opportunity to participate on a cross-community basis for a minimum of 6 months /26 hours contact time together. The bulk of suggested activities in any tender bid should have significantly more than this minimum contact time and weekly contact is recommended. Single-identity work is not eligible in this intervention. There should also be clear cross-border elements within this programme and cross-border participation as well as inbuilt consideration of sustainability and equality. It is understood and accepted that included in this programme there will be a wider benefit and opportunities for wider attendance at particular elements of the programme, however only those who engage on the sustained basis for over 6 months can be counted as project ‘participants’. The programme should culminate in an opportunity to showcase the work to a wider audience as a model of best practice in collaborative work across these sectors. For the purposes of this tender an outline draft programme must be set out and costed which will form the basis of further discussion with the steering group when established.
All programme activities will be required to take an OBA (Outcomes Based Accountability) approach to ensure they are positively influencing attitudes towards and knowledge of diversity as well as sustaining cross-community and cross-border contact.
In terms of measured direct impact on participants, the work must be effective in improving participants understanding of their own and other's heritage and culture; improve tolerance, respect and celebration of cultural diversity; improve attitudes towards cross-community and cross-border activities; improve levels of trust; decrease prejudice; and improve capacity and confidence of participants in addressing sectarianism and racism and positively influencing wider attitudes within their community and educational context. It should also increase their sense of belonging and involvement in civic life and local community.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 42 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require bonds, deposits, guarantees or other appropriate forms of undertaking or security to secure proper performance of the contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be set out in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form upon contract award.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Applicant must comply with all applicable fair employment, equality of treatment and anti-discrimination legislation as a condition to the performance of the contract. The contract will be subject to conditions so that the Contracting Authority and the Constituent Councils can comply with their statutory duty to have due regard to the need to promote equality of opportunity as set out in Section 75 of the Northern Ireland Act 1998 and Schedule 9 of the Act and with their statutory duty to contribute to the achievement of sustainable development as set out in Section 25 of the Northern Ireland (Miscellaneous Provisions) Act 2006.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender available from the address specified.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender available from the address specified.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender available from the address specified.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
'Cross-Cultural Strategic Initiative’ TBUS 17-009
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 23.3.2017
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.3.2017 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 24.3.2017 - 12:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Elected members of Derry City and Strabane District Council only.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): SEUPB Peace IV Programme measure 4.1 Building Positive Relations at a Local Level.
VI.3)Additional information
This authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Courts of Justice of Northern Ireland
The Royal Courts of Justice, Chichester Street
BT1 3JF Belfast
United Kingdom

Body responsible for mediation procedures

The High Courts of Justice of Northern Ireland
The Royal Courts of Justice, Chichester Street
BT1 3JF Belfast
United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
9.2.2017