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Examining & Developing an Understanding of the Decade of Centenaries 2017-2021 - Programme Coordinator' T BUS17-004.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derry City and Strabane District Council
98 Strand Road
For the attention of: John Kelpie
BT48 7NN Derry
United Kingdom
Telephone: +44 2871253253
E-mail:

Internet address(es):

General address of the contracting authority: www.derrystrabane.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Examining & Developing an Understanding of the Decade of Centenaries 2017-2021 - Programme Coordinator' T BUS17-004.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services

NUTS code UKN05

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The programme, which must be developed and delivered in partnership with local communities and on a cross-community basis, will utilise mediums such as music, drama, literature and debate to promote respect and understanding of different cultural traditions and different narratives.
The successful company/organisation will be responsible for the production, design and delivery of the programme content, and in partnership with the Museum Service team, coordinate and deliver the programme outputs.
II.1.6)Common procurement vocabulary (CPV)

98200000, 79411000, 75112000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The programme, which must be developed and delivered in partnership with local communities and on a cross-community basis, will utilise mediums such as music, drama, literature and debate to promote respect and understanding of different cultural traditions and different narratives.
The successful company/organisation will be responsible for the production, design and delivery of the programme content, and in partnership with the Museum Service team, coordinate and deliver the programme outputs.
Programme Content Outputs:
- Establishment of a Cross-Community Project steering group by open invite which should reflect relevant local community and schools expertise and interests. This will meet regularly throughout the lifetime of the project to input into programme design and content and enhance community and schools engagement. Members of this steering group will be counted as project participants. The group must include PUL, CNR, BME and cross-border representation in this group. It should also actively seek engagement from communities across the geographical spread of the council area including rural and single-identity areas and from those disengaged groups such as political ex-prisoners, victims, survivors; as well as from groups with expertise specific to reconciliation and history.
- Develop two major Community-led Exhibitions - at key points during the Decade of Centenaries, focusing on unheard voices and the impact of the legacy on communities today:
- In 2018 to mark the 100 year anniversaries of the end of the First World War, last island-wide general election and movements towards gender equality and suffrage.
- In 2020 to address movements towards partition and division, including the formation of Northern Ireland and emergence of sectarian violence.
- Produce a Digital Resource - digitise the Tower Museum's current resources and create new interactive multimedia education for delivery to a variety of audiences during the programme. Utilising content included in the exhibitions for education resources.
- Deliver a Cross-Community Outreach Programme - highlighting the most pivotal events within the Decade of Centenaries and gathering a district-wide collective input. Offering facilitated engagement with the exhibitions, workshops, training sessions, discussion groups, digital education and heritage visits. This must be structured in such a way that it sustains cross-community participation of a core group of the same participants in a meaningful way for a minimum of 6 months as well as potential for ‘one-off’ engagements which may not be counted formally as programme participants.
- Deliver a Cross-Community Schools Programme - offering digital creativity workshops, mapped to the curriculum, enabling young people to learn new skills such as filmmaking, music and digital fabrication in a cross-community setting while addressing events within the Decade of Centenaries. This must be structured in such a way that it sustains cross-community participation of a core group of the same participants in a meaningful way for a minimum of 6 months as well as potential for ‘one-off’ engagements which may not be counted formally as programme participants.
- Events Programme, including talks, tours, music, literature and drama. Themes to include:
- Role of Women during all pivotal events in the Decade of Centenaries.
- Partition and the Boundaries Commission.
- Lough Swilly and Lough Foyle.
- Establishment of the Irish Free State.
- First World War and Armistice.
- Industry and the Labour Movement.
Effort should be made to structure this in such a way that it offers opportunity to sustain cross-community participation of a core group of the same participants in a meaningful way for a minimum of 6 months as well as the anticipated ‘one-off’ engagements which may not be counted formally as programme participants.
- International Conference/Symposium evaluating the Decade of Centenaries and what we have learned from both current and historical perspectives. To include input and contributions from leading historians and figures across the UK and internationally and also seek to engage participants from the steering group, schools and community programme in sharing their learning.
- Commemorative Publication to coincide with the 2020 exhibition launch.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 42 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require bonds, deposits, guarantees or other appropriate forms of undertaking or security to secure proper performance of the contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be set out in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form upon contract award.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Applicant must comply with all applicable fair employment, equality of treatment and anti-discrimination
legislation as a condition to the performance of the contract. The contract will be subject to conditions so that
the Contracting Authority and the Constituent Councils can comply with their statutory duty to have due regard
to the need to promote equality of opportunity as set out in Section 75 of the Northern Ireland Act 1998 and
Schedule 9 of the Act and with their statutory duty to contribute to the achievement of sustainable development
as set out in Section 25 of the Northern Ireland (Miscellaneous Provisions) Act 2006.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender available from
the address specified.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Public Contracts Regulations 2015
and as set out in the Invitation to Tender available from
the address specified.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Public Contracts Regulations 2015
and as set out in the Invitation to Tender available from
the address specified.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Examining & Developing an Understanding of the Decade of Centenaries 2017-2021 - Programme Coordinator’ T BUS17-004
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 23.3.2017
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.3.2017 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 24.3.2017 - 12:30

Place:

Derry City & Strabane District Council

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Council elected members only.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): SEUPB Peace IV Programme measure 4.1 Building Positive Relations at a Local Level.
VI.3)Additional information
This authority will incorporate a standstill period at the point information on the award of the contract is
communicated to tenderers. That notification will provide full information on the award decision. The standstill
period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge
the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for
aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the
High Court (England, Wales and Northern Ireland).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Courts of Justice of Northern Ireland
The Royal Courts of Justice, Chichester Street
BT1 3JF Belfast
United Kingdom

Body responsible for mediation procedures

The High Courts of Justice of Northern Ireland
The Royal Courts of Justice, Chichester Street
BT1 3JF Belfast
United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
9.2.2017