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The Housing Executive intends to enter into a NEC Term Service Short Contract with the successful Tenderers for the maintenance,repair, servicing, replacement of boilers and heating systems within its properties to meet its obligations as a landlord. ...

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
United Kingdom
Contact person: Joe McClintock
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CT028 Heating Services 2017.

II.1.2)Main CPV code
45331100
II.1.3)Type of contract
Works
II.1.4)Short description:

The Housing Executive intends to enter into a NEC Term Service Short Contract with the successful Tenderers for the maintenance,repair, servicing, replacement of boilers and heating systems within its properties to meet its obligations as a landlord. The required service is across the whole of Northern Ireland and is split into six lot contracts. The service required to heating systems is comprised of: - Periodic Servicing and Inspection, - Routine and Responsive Maintenance, - renewal or upgrading of individual Heating Appliances - renewal of gas, oil, biomass, solid fuel and electrical Heating Installations - Work to heating systems as part of Minor Disabled Adaptations to existing properties, The Contract includes any properties or land owned or controlled by the Housing Executive and other properties/land where the Housing Executive requires work to be undertaken.

II.1.5)Estimated total value
Value excluding VAT: 336 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 6
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

Lot 1 - Belfast Region 1

Lot No: 1
II.2.2)Additional CPV code(s)
45331100
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Housing Executive intends to enter into a NEC Term Service Short Contract with the successful Tenderers for the maintenance,repair, servicing, replacement of boilers and heating systems within its properties to meet its obligations as a landlord. The required service is across the whole of Northern Ireland and is split into six lot contracts. The service required to heating systems is comprised of: - Periodic Servicing and Inspection, - Routine and Responsive Maintenance, - renewal or upgrading of individual Heating Appliances - renewal of gas, oil, biomass, solid fuel and electrical Heating Installations - Work to heating systems as part of Minor Disabled Adaptations to existing properties, The Contract includes any properties or land owned or controlled by the Housing Executive and other properties/land where the Housing Executive requires work to be undertaken.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 35 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A new competition will be run prior to the end of the CT028 contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Subject to the terms and conditions set out in the procurement documents, each Lot Contract will be for a period of 4 years from the date of commencement with an option, at the discretion of the Housing Executive, to extend each Lot Contract for 2 further periods of 2 years or part thereof i.e. a maximum of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2 - Belfast Region 2

Lot No: 2
II.2.2)Additional CPV code(s)
45331100
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Housing Executive intends to enter into a NEC Term Service Short Contract with the successful Tenderers for the maintenance,repair, servicing, replacement of boilers and heating systems within its properties to meet its obligations as a landlord. The required service is across the whole of Northern Ireland and is split into six lot contracts. The service required to heating systems is comprised of: - Periodic Servicing and Inspection, - Routine and Responsive Maintenance, - renewal or upgrading of individual Heating Appliances - renewal of gas, oil, biomass, solid fuel and electrical Heating Installations - Work to heating systems as part of Minor Disabled Adaptations to existing properties, The Contract includes any properties or land owned or controlled by the Housing Executive and other properties/land where the Housing Executive requires work to be undertaken.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 84 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A new competition will be run prior to the end of the CT028 contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Subject to the terms and conditions set out in the procurement documents, each Lot Contract will be for a period of 4 years from the date of commencement with an option, at the discretion of the Housing Executive, to extend each Lot Contract for 2 further periods of 2 years or part thereof i.e. a maximum of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3 - South Region 1

Lot No: 3
II.2.2)Additional CPV code(s)
45331100
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Housing Executive intends to enter into a NEC Term Service Short Contract with the successful Tenderers for the maintenance,repair, servicing, replacement of boilers and heating systems within its properties to meet its obligations as a landlord. The required service is across the whole of Northern Ireland and is split into six lot contracts. The service required to heating systems is comprised of: - Periodic Servicing and Inspection, - Routine and Responsive Maintenance, - renewal or upgrading of individual Heating Appliances - renewal of gas, oil, biomass, solid fuel and electrical Heating Installations - Work to heating systems as part of Minor Disabled Adaptations to existing properties, The Contract includes any properties or land owned or controlled by the Housing Executive and other properties/land where the Housing Executive requires work to be undertaken.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 47 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A new competition will be run prior to the end of the CT028 contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Subject to the terms and conditions set out in the procurement documents, each Lot Contract will be for a period of 4 years from the date of commencement with an option, at the discretion of the Housing Executive, to extend each Lot Contract for 2 further periods of 2 years or part thereof i.e. a maximum of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 4 - South Region 2

Lot No: 4
II.2.2)Additional CPV code(s)
45331100
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Housing Executive intends to enter into a NEC Term Service Short Contract with the successful Tenderers for the maintenance,repair, servicing, replacement of boilers and heating systems within its properties to meet its obligations as a landlord. The required service is across the whole of Northern Ireland and is split into six lot contracts. The service required to heating systems is comprised of: - Periodic Servicing and Inspection, - Routine and Responsive Maintenance, - renewal or upgrading of individual Heating Appliances - renewal of gas, oil, biomass, solid fuel and electrical Heating Installations - Work to heating systems as part of Minor Disabled Adaptations to existing properties, The Contract includes any properties or land owned or controlled by the Housing Executive and other properties/land where the Housing Executive requires work to be undertaken.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 61 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A new competition will be run prior to the end of the CT028 contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Subject to the terms and conditions set out in the procurement documents, each Lot Contract will be for a period of 4 years from the date of commencement with an option, at the discretion of the Housing Executive, to extend each Lot Contract for 2 further periods of 2 years or part thereof i.e. a maximum of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 5 - North Region 1

Lot No: 5
II.2.2)Additional CPV code(s)
45331100
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Housing Executive intends to enter into a NEC Term Service Short Contract with the successful Tenderers for the maintenance,repair, servicing, replacement of boilers and heating systems within its properties to meet its obligations as a landlord. The required service is across the whole of Northern Ireland and is split into six lot contracts. The service required to heating systems is comprised of: - Periodic Servicing and Inspection, - Routine and Responsive Maintenance, - renewal or upgrading of individual Heating Appliances - renewal of gas, oil, biomass, solid fuel and electrical Heating Installations - Work to heating systems as part of Minor Disabled Adaptations to existing properties, The Contract includes any properties or land owned or controlled by the Housing Executive and other properties/land where the Housing Executive requires work to be undertaken.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 49 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A new competition will be run prior to the end of the CT028 contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Subject to the terms and conditions set out in the procurement documents, each Lot Contract will be for a period of 4 years from the date of commencement with an option, at the discretion of the Housing Executive, to extend each Lot Contract for 2 further periods of 2 years or part thereof i.e. a maximum of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 6 - North Region 2

Lot No: 6
II.2.2)Additional CPV code(s)
45331100
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Housing Executive intends to enter into a NEC Term Service Short Contract with the successful Tenderers for the maintenance,repair, servicing, replacement of boilers and heating systems within its properties to meet its obligations as a landlord. The required service is across the whole of Northern Ireland and is split into six lot contracts. The service required to heating systems is comprised of: - Periodic Servicing and Inspection, - Routine and Responsive Maintenance, - renewal or upgrading of individual Heating Appliances - renewal of gas, oil, biomass, solid fuel and electrical Heating Installations - Work to heating systems as part of Minor Disabled Adaptations to existing properties, The Contract includes any properties or land owned or controlled by the Housing Executive and other properties/land where the Housing Executive requires work to be undertaken.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 60 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

A new competition will be run prior to the end of the CT028 contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Subject to the terms and conditions set out in the procurement documents, each Lot Contract will be for a period of 4 years from the date of commencement with an option, at the discretion of the Housing Executive, to extend each Lot Contract for 2 further periods of 2 years or part thereof i.e. a maximum of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 17/09/2017
IV.2.7)Conditions for opening of tenders
Date: 21/03/2017
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Royal Courts of Justice
Chichester Street
Belfast
BT1 3JY
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
15/02/2017