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Choice's Asset Management team require engagement of an appropriately qualified and experienced Principal Contractor to deliver a range of proposed refurbishment and improvement works to both the internal areas and external areas of an existing, ...

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Choice Housing Ireland Limited (and its subsidiaries)
37-41 May Street
Belfast
BT1 4DN
United Kingdom
Contact person: Procurement Manager — Kiara Dryden
Telephone: +44 2890441317
E-mail:
NUTS code: UKN

Internet address(es):

Main address: http://www.choice-housing.org/

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.choice-housing.org/work-with-us/tenders
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

PF16-017 - Multi-Element Improvement (MEI) Works to Hazelbank Court, Belfast.

Reference number: PRN 524
II.1.2)Main CPV code
45210000
II.1.3)Type of contract
Works
II.1.4)Short description:

Choice's Asset Management team require engagement of an appropriately qualified and experienced Principal Contractor to deliver a range of proposed refurbishment and improvement works to both the internal areas and external areas of an existing, medium-sized, purpose-built sheltered housing scheme within the Gilnahirk area of East Belfast. Hazelbank Court is located just off the Kings Road in a fairly large site, which also contains one of the Association's larger, joint-managed schemes - Kirk House. Hazelbank Court comprises a single three-storey, purpose-built accommodation block, whose construction was completed by Oaklee Housing Association (now Choice) during 1996-97, to provide sheltered accommodation for persons aged 55 and over. The property's accommodation comprises a total of fifteen self-contained apartments, all of which contain a double-sized bedroom, bathroom, kitchen, living/dining room, hallway, hot-press/store, as well as a larger store room/study.

II.1.5)Estimated total value
Value excluding VAT: 132 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45421151
45261320
45310000
45421146
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The scheme's management benefits from provision of a part-time, on-site coordinator, who operates alongside Choice's robust housing and neighbourhood regional hub structures, covering the Association's stock within this area of East Belfast.

As outlined above, each self-contained apartment within the scheme benefits from its own bathroom, living room and kitchen. Kitchen space is limited within many of the apartments and the standard designs do not presently include either infrastructure or space for a domestic washing machine, on account of the communal laundry facility provided at ground floor level - the operational cost of which is built into each Tenant's service charge rent component. Vertical circulation within the building comprises a single stairwell within the landlord's ‘central core’, constructed from reinforced concrete, whilst a single passenger lift also serves all levels. It should be noted that the passenger lift is scheduled for replacement during 2017 by current Choice lift equipment maintenance contractors, ThyssenKrupp. If required, the appointed MEI contractor's team will be expected to effectively coordinate works, alongside ThyssenKrupp, to ensure that the impact upon Tenants, visitors and staff is minimised, as much as is reasonably practicable.

The package of multi-element improvements proposed will comprise kitchen replacement works (inc. M&E), upgrades to the scheme's internal communal lighting, upgrade of the scheme's existing external lighting, the replacement of suspended ceiling tiles throughout, rainwater goods clearance, restoration of existing self-coloured render to the scheme's external elevations, cleaning down of external uPVC and uPVC-clad elements, as well as the resurfacing of existing hard surfaces within the schemes grounds - to include straightforward reconfiguration of soft landscaped areas to improve the existing car parking provision.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 132 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 3
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

To be detailed in the procurement documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 07/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The cost of responding to the Pre-Qualification Package (PQQP) and any subsequent tender information and/or participation exercise in the procurement process generally will be borne solely by the economic operator participating. A Memorandum of Information and Pre-Qualification Questionnaire Package (PQQP)is available in respect of the project referred to in Section I) above. Economic operators should note that the Contracting Authority reserves the right to cancel this procurement process at any stage. Any expenditure, work or effort undertaken prior to the contract award is at the sole risk of the economic operator participating in this procurement process. All discussions and correspondence will be deemed strictly ‘Subject to Contract’ until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of the parties. Any date given in Section IV) above is a best estimate at the time of dispatch. The Contracting Authority reserves the right to extend any such date. Neither the publication of this Notice nor the employment of any particular terminology or any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by Directive 2014/24/EU of the European Parliament and of the Council (as Amended) as implemented by the Public Contracts Regulations 2015.

VI.4)Procedures for review
VI.4.1)Review body
High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom
VI.4.2)Body responsible for mediation procedures
High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom
VI.5)Date of dispatch of this notice:
16/02/2017