By browsing our site you agree to our use of cookies. You will only see this message once. Find out more

Tender to establish a Single-Supplier Framework Agreement for the Provision of Contract Vehicle Hire Services and to establish a Multi-Supplier Framework Agreement for Vehicle Purchase for the Disability Action Transport Service. The vehicle type is ...

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Disability Action (NI) Limited
Portside Business Park, 189 Airport Road West
Belfast
BT3 9ED
United Kingdom
Contact person: Deputy Chief Executive Officer
E-mail:
NUTS code: UKN01

Internet address(es):

Main address: http://www.disabilityaction.org/

I.2)Joint procurement
I.4)Type of the contracting authority
Other type: charity
I.5)Main activity
Other activity: Disability Action works to ensure that people with disabilities attain their full rights as citizens

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Tender to establish a Single-Supplier Framework Agreement for the Provision of Contract Vehicle Hire Services and to establish a Multi-Supplier Framework Agreement for Vehicle Purchase.

Reference number: DA/16/02
II.1.2)Main CPV code
34121000
II.1.3)Type of contract
Services
II.1.4)Short description:

Tender to establish a Single-Supplier Framework Agreement for the Provision of Contract Vehicle Hire Services and to establish a Multi-Supplier Framework Agreement for Vehicle Purchase for the Disability Action Transport Service. The vehicle type is a Wheelchair Accessible, 9-seater plus driver, front-entry, high-roof minibus with rear door lift.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 750 000.00 EUR
II.2)Description
II.2.1)Title:

Contract Hire: Wheelchair Accessible, 9-seater plus driver, front-entry high roof minibuses with rear door lift (inclusive of Service, Maintenance, Repair and Roadside Assistance)

Lot No: 1
II.2.2)Additional CPV code(s)
60130000
60100000
34121000
50113000
50118300
50117100
II.2.3)Place of performance
NUTS code: UK
NUTS code: UKN0
Main site or place of performance:

Disability Action (NI), Limited Portside Business Park, 189 Airport Road West, Belfast, BT3 9ED.

II.2.4)Description of the procurement:

Contract Hire: Wheelchair Accessible, 9-seater plus driver, front-entry high roof minibuses with rear door lift (inclusive of Service, Maintenance, Repair and Roadside Assistance). Disability Action intends to set up a 4 year single supplier Framework Agreement with the successful Tenderer. Each contract hire agreement will have a 5 year contract term and will only be awarded once there is a call-off from the Framework Agreement and not at the conclusion of the Tender process. It is estimated that Disability Action will require the provision of between 12 - 24 vehicles for hire or purchase during the Framework Period. This is purely an indicative figure provided only as a guide and is therefore subject to change. For the avoidance of doubt, Disability Action offers no guarantee that the level of hire or purchase of vehicles will meet or exceed the indicative figures.

II.2.5)Award criteria
Quality criterion - Name: (1) Roadside Assistance (2) Damages (3) Service / Weighting: 20 %
Price - Weighting: 80 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Purchase: Wheelchair Accessible, 9-seater plus driver, front-entry high roof minibuses with rear door lift (inclusive of Warranty, Service, Maintenance, Repair and Roadside Assistance)

Lot No: 2
II.2.2)Additional CPV code(s)
50113000
50118300
50117100
60130000
34121000
60100000
II.2.3)Place of performance
NUTS code: UKN0
Main site or place of performance:

Disability Action (NI), Limited Portside Business Park, 189 Airport Road West, Belfast, BT3 9ED.

II.2.4)Description of the procurement:

Purchase: Wheelchair Accessible, 9-seater plus driver, front-entry high roof minibuses with rear door lift (inclusive of Warranty, Service, Maintenance, Repair and Roadside Assistance).

The tender will result in a Framework Agreement concluded with a minimum of 2 and maximum of 3 suppliers who will provide the specified vehicle(s) for purchase if awarded a call-off agreement. It is anticipated that Disability Action may order 1 or more vehicles at a time. It is estimated that Disability Action will require the provision of between 12 - 24 vehicles for hire or purchase during the Framework Period. This is purely an indicative figure provided only as a guide and is therefore subject to change. For the avoidance of doubt, Disability Action offers no guarantee that the level of hire or purchase of vehicles will meet or exceed the indicative figures.

II.2.5)Award criteria
Quality criterion - Name: (1) Roadside Assistance (2) Damages (3) Service / Weighting: 20 %
Price - Weighting: 80 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 220-401125
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: DA/16/02/1
Lot No: 1
Title:

Contract Hire: Wheelchair Accessible, 9-seater plus driver, front-entry high roof minibuses with rear door lift (inclusive of Service, Maintenance, Repair and Roadside Assistance)

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
20/02/2017
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Donnelly Bros Belfast Limited
57 Moy Road
Dungannon
BT71 7DT
United Kingdom
NUTS code: UKN05
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 980 000.00 EUR
Total value of the contract/lot: 980 000.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DA/16/02/2
Lot No: 2
Title:

Purchase: Wheelchair Accessible, 9-seater plus driver, front-entry high roof minibuses with rear door lift (inclusive of Warranty, Service, Maintenance, Repair and Roadside Assistance)

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
20/02/2017
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
McElmeel Mobility Services Limited
15a Ballyscandal Road
Armagh
BT61 8BL
United Kingdom
NUTS code: UKN05
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Donnelly Bros Belfast Limited
57 Moy Road
Dungannon
BT71 7DT
United Kingdom
NUTS code: UKN05
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 770 000.00 EUR
Total value of the contract/lot: 770 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: 110 449.00 EUR
Proportion: 14 %
Short description of the part of the contract to be subcontracted:

The Contractor will sub-contract the maintenance package to DFC (NI) Limited.

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Disability Action (NI) Limited
Belfast
United Kingdom
VI.4.2)Body responsible for mediation procedures
CEDR
London
United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

31 Dispute Resolution

31.1 If a dispute arises in relation to any aspect of this Agreement which cannot be resolved between the Disability Action Centre Manager and the Contract Manager, the dispute shall be escalated to the chief executive of Disability Action and the (main board director) of the Contractor.

31.2 If the dispute is not resolved within 15 Business Days of escalation of the dispute in accordance with clause 31.1 the parties shall refer the dispute to mediation in accordance with the CEDR ‘Model Mediation Procedure’.

31.3 If the parties cannot agree on a mediator, the parties shall appoint a mediator nominated by CEDR.

31.4 The parties shall use their reasonable endeavours to conclude the mediation within 30 Business Days of referral of the dispute to mediation, and each party shall be responsible for its own costs (unless the mediator directs otherwise) in respect of such mediation.

31.5 If the dispute is not resolved in accordance with clause (31.4 above) within 30 Business Days of referral of the dispute to mediation, either party may (by service of a written notice on the other party within 10 Business Days of expiry of the period for mediation) refer the dispute to court.

31.6 Nothing in this clause shall prevent or restrict the right of a party to seek injunctive relief or a decree of specific performance or other discretionary remedies of the court at any time.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
21/02/2017