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The Legal Division of the Equality Commission requires the use of a multi-functional database system for client record and reporting purposes. The overall aim is to provide a solution that will help expedite the client enquiry process in terms of ...

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Equality Commission for Northern Ireland
Equality House, 7-9 Shaftesbury Square
Belfast
BT2 7DP
United Kingdom
Contact person: ICT.CPDfinance-ni.gov.uk
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CFT484248 - TEO - ECNI - Legal Services Casework Database.

II.1.2)Main CPV code
72000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Legal Division of the Equality Commission requires the use of a multi-functional database system for client record and reporting purposes. The overall aim is to provide a solution that will help expedite the client enquiry process in terms of correspondence and data administration, whilst retaining the ability to report on management statistics and financials.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 173 511.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48000000
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

The Legal Division of the Equality Commission requires the use of a multi-functional database system for client record and reporting purposes. The overall aim is to provide a solution that will help expedite the client enquiry process in terms of correspondence and data administration, whilst retaining the ability to report on management statistics and financials.

II.2.5)Award criteria
Cost criterion - Name: Award / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
II.2.11)Information about options
Options: yes
Description of options:

This contract has 3 optional extension periods of 2 years.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 209-378481
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 1
Lot No: 0
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
24/02/2017
V.2.2)Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Advanced Legal Solutions Ltd
Munro House
Cobham
KT11 1TF
United Kingdom
Telephone: +44 08451606162
E-mail:
NUTS code: UK

Internet address:https://etendersni.gov.uk/epps

The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 160 000.00 GBP
Total value of the contract/lot: 173 511.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures
United Kingdom
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Public Contract Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The authority has incorporated a standstill period before this contract was awarded.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
01/03/2017