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QUB/1616/17 - Provision of Breakfast Services (Summer Period) for Accommodation Services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Queen's University Belfast
University Road
For the attention of: Donall Patton
BT7 1NN Belfast
United Kingdom
Telephone: +44 2890971311
E-mail:

Internet address(es):

General address of the contracting authority: www.qub.ac.uk

Address of the buyer profile: www.qub.ac.uk/po

Further information can be obtained from: Queen's University Belfast
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Queen's University Belfast
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

Tenders or requests to participate must be sent to: Queen's University Belfast
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
QUB/1616/17 - Provision of Breakfast Services (Summer Period) for Accommodation Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services

NUTS code UKN01

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Queen's University Belfast provides a bed and breakfast service at its Elms Village Accommodation Complex, (Malone Road, Belfast) over the summer months to a number of summer schools, conferences, groups and independent travellers.
Queen's Accommodation requires an experienced catering provider to supply provisions, prepare, cook and serve a continental breakfast and hot ‘full breakfast’ for Queen's Accommodation patrons during this period. In 2017, this period will run from 15.6.2017 - 2.9.2017.
II.1.6)Common procurement vocabulary (CPV)

55511000, 55520000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Queen's University Belfast provides a bed and breakfast service at its Elms Village Accommodation Complex, (Malone Road, Belfast) over the summer months to a number of summer schools, conferences, groups and independent travellers.
Queen's Accommodation requires an experienced catering provider to supply provisions, prepare, cook and serve a continental breakfast and hot ‘full breakfast’ for Queen's Accommodation patrons during this period. In 2017, this period will run from 15.6.2017 - 2.9.2017.
The style of service required is that of a tray cafeteria operation, where customers help themselves to continental breakfast items and are served hot items. Breakfast is served at the Treehouse Social Space located on the Elms Village site from Monday to Sunday, 7:00 - 10:00. Onsite catering equipment, which is currently in situ, will be available to the selected provider. An asset list is provided as part of the tender documentation.
This contract shall be for an initial period of 3 years.
Estimated value excluding VAT: 250 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: This contract also includes options to extend by up to a further 24 months.
The University reserves the right to vary the catering provision based on need as required throughout the life of the contract.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.
Minimum level(s) of standards possibly required: Please refer to tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender documents.
Minimum level(s) of standards possibly required:
Please refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
QUB/1616/17
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.4.2017
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
13.4.2017 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Queen's University Belfast
University Road
BT7 1NN Belfast
United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contract Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
14.3.2017