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The Authority requires a single provider to migrate ISDN circuit and telephony line services for seven SERC college campuses, including the porting of 450 DDI numbers to SIP channels. The Authority will award a contract to the successful tenderer for ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
South Eastern Regional Colleges
Castle Park Road
Bangor
BT20 4TD
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/ep
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/ep
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

SERC - Provision of Telephony Services - 530777.

Reference number: CFT530777
II.1.2)Main CPV code
48000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Authority requires a single provider to migrate ISDN circuit and telephony line services for seven SERC college campuses, including the porting of 450 DDI numbers to SIP channels. The Authority will award a contract to the successful tenderer for an anticipated period of up to 4 months for the installation and implementation phase followed by a period of 3 years from service commencement with the option of 1 annual extension of 12 months i.e. a maximum of 4 years.

II.1.5)Estimated total value
Value excluding VAT: 225 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48200000
48500000
48600000
48800000
48520000
48620000
48900000
65000000
64000000
64200000
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

The Authority requires a single provider to migrate ISDN circuit and telephony line services for 7 SERC college campuses, including the porting of 450 DDI numbers to SIP channels. The Authority will award a contract to the successful tenderer for an anticipated period of up to 4 months for the installation and implementation phase followed by a period of 3 years from service commencement with the option of 1 annual extension of 12 months i.e. a maximum of 4 years.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Award criteria / Weighting: 10
Cost criterion - Name: Price / Weighting: 90
II.2.6)Estimated value
Value excluding VAT: 225 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Authority will award a contract to the successful tenderer for an anticipated period of up to 4 months for the installation and implementation phase followed by a period of 3 years from service commencement with the option of 1 annual extension of 12 months i.e. a maximum of 4 years. The extension will be subject to review and satisfactory performance assessment by SERC.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The figure indicated in II.1.5) and II.2.6) represents the upper limit of an estimated contract value which ranges from 150 000 GBP to 225 000 GBP. This ranges reflects the potential scale of the contract and takes into account additional further services that. may be required to develop additional functionality/system upgrades.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/07/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 25/10/2017
IV.2.7)Conditions for opening of tenders
Date: 27/07/2017
Local time: 15:30
Place:

Central Procurement Directorate, 303 Airport Road West, BT3 9ED.

Information about authorised persons and opening procedure:

Only CPD Procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

This contract will not be divided into Lots as the Authority requires a single contractor (or consortia) to manage the entire Service. The figure indicated in II.1.5) and II.2.6) represents the upper limit of an estimated contract value which ranges from 150 000 GBP to 225 000 GBP. This ranges reflects the potential scale of the contract and takes into account additional further services that. may be required to develop additional functionality/system upgrades. Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate”. VI.4).

VI.4)Procedures for review
VI.4.1)Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures
Belfast
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
22/06/2017