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Radius is seeking a Contractor to provide a comprehensive responsive maintenance service comprising of day to-day responsive maintenance, void property works, major works minor planned maintenance, improvements and repairs, and out of hours emergency ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Radius Housing Association Limited
Radius House, 38-52 Lisburn Road
Belfast
BT9 6AA
United Kingdom
Contact person: Radius Housing Association
Telephone: +44 3301230888
E-mail:
NUTS code: UKN

Internet address(es):

Main address: www.radiushousing.org

Address of the buyer profile: www.radiushousing.org

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps/home.do
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps/home.do
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Ref: R0001 - Radius Housing Response Maintenance Measured Term Contract.

II.1.2)Main CPV code
50000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Radius is seeking a Contractor to provide a comprehensive responsive maintenance service comprising of day to-day responsive maintenance, void property works, major works minor planned maintenance, improvements and repairs, and out of hours emergency call-out repairs to occupied and unoccupied general needs, sheltered and supported residential properties, garages, communal facilities, commercial property and areas/open spaces for which it has landlord responsibility.

The Contract will be based on the NEC3 TSSC with additional conditions of contract and will be let on an ‘all inclusive’ basis and is likely to involve work under all building trades.

The Tender will be on the basis of tendered percentage adjustments to the M3NHF Schedule of Rates -Responsive Maintenance and Void Property Works Version 7 with Disabled Adaptations.

The Contractor will be required to provide a customer focused service.

Applicants are advised that TUPE will apply to the Contract.

II.1.5)Estimated total value
Value excluding VAT: 21 600 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

Radius Housing Association has approximately 5 833 properties (Helm legacy stock) and associated garages and other related assets,that will be covered by the contract.

The Contract will be for 4 years with an option to extend for an initial 2 years and a further option to extend for a further 2 years may be awarded. The financial value cannot be definitively ascertained nor guaranteed due to the responsive, variable nature of the work. The estimated annual budget for the contract is likely to be in the order of 2 300 000 GBP (exclusive of VAT) for the first year of the contract and thereafter, the budget is provisional and still has to be confirmed. This value may increase in the event that Radius acquires additional properties during the term of the contracts and requires the works and services covered by the Contract to be performed at such properties. Additional properties may include without limitation residential properties (whether obtained through a merger or acquisition or as part of a joint venture, section 106 undertaking or developed), commercial properties or corporate facilities owned or leased by Radius.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 21 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

The Contract will be for 4 years with an option to extend for an initial 2 years and a further option to extend for a further 2 years may be awarded.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Contract will be subject to regular monthly, quarterly and annual performance reviews. After the first 4 years, the Contract will be extendible at Radius's sole discretion, for an initial 2 years and with a further option to extend for a further 2 years. In any event year on year continuance of the contract from the commencement will be dependant on satisfactory performance by the Contractor. Extension of the Contract beyond the initial 4 year term will be entirely discretionary to Radius. The Contract will also contain a break provision that may be exercised by either party subject to the giving of the period of notice stipulated in the contract.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

All procurement documentation can be downloaded from https://etendersni.gov.uk/epps/home.do which is the ‘Portal’ for downloading/submission of procurement documentation in respect of tenders, and communicating requests for and responses to clarification.

Should you have any queries contact eTendersNI's help-desk by calling 0800 240 4545 or emailing

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

As set out in the Procurement Documents, Specifically, economic operators shall be aware that to be considered eligible for selection, the economic operator (as a stand alone business unit,not a Group) must be able to demonstrate a minimum EN Standard form 02 - Contract notice 8 / 17 annual turnover equivalent to 4 000 000 GBP in respect of the most recent financial year for which accounts are available.

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

In any event year on year continuance of the contract from the commencement will be dependant on satisfactory performance by the Contractor. Extension of the Contract beyond the initial 4 year term will be entirely discretionary to Radius. The Contract will also contain a break provision that may be exercised by either party subject to the giving of the period of notice stipulated in the contract.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/08/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 09/11/2017
IV.2.7)Conditions for opening of tenders
Date: 11/08/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom
VI.4.2)Body responsible for mediation procedures
High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom
VI.5)Date of dispatch of this notice:
02/07/2017