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This is a Direct Award contract for software and software license support to the Department of Finance. The contract is anticipated to run for 28 months.

Voluntary ex ante transparency notice

Services

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Department of Finance
C/O 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

DAC 99/17 DoF - IT Assist - RecordsNI Software Support.

Reference number: CFT 1048612
II.1.2)Main CPV code
72000000
II.1.3)Type of contract
Services
II.1.4)Short description:

This is a Direct Award contract for software and software license support to the Department of Finance. The contract is anticipated to run for 28 months.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 860 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72000000
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The award of this contract is justified using derogation 32 (2)(b)(iii)) for reasons connected with the protection of exclusive rights as the underlying software to Records NI (i.e. HP Records Manager) is owned solely by HPE and software licence support is therefore only available from HPE.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This contract is being awarded to a Large Enterprise (range for number of employees 251 and more).

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure without prior publication
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • protection of exclusive rights, including intellectual property rights
Explanation:

The award of this contract is justified using derogation 32 (2)(b)(iii)) for reasons connected with the protection of exclusive rights as the underlying software to Records NI (i.e. HP Records Manager) is owned solely by HPE and software licence support is therefore only available from HPE.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
21/07/2017
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Hewlett Packard Enterprise
Cain Road, Amen Corner, Bracknell
Berkshire
RG12 1HN
United Kingdom
NUTS code: UKN
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 860 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures
United Kingdom
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Public Contract Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The authority will incorporated a standstill period before this contract is awarded. This standstill period will be for a minimum of 10 calendar. days.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
24/07/2017