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The Northern Ireland Housing Executive (NIHE) is the regional strategic social housing authority for Northern Ireland. It is a mandatory requirement that all timber and wood-derived products supplied under this framework and all subsequent call off ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
United Kingdom
Contact person: Christopher Brown
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

T1389 - Framework for the supply and delivery of Timber.

II.1.2)Main CPV code
03419000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Northern Ireland Housing Executive (NIHE) is the regional strategic social housing authority for Northern Ireland. It is a mandatory requirement that all timber and wood-derived products supplied under this framework and all subsequent call off contracts, originate from legal and sustainable sources or FLEGT licensed or equivalent sources. Please see tender documents for full details. The framework will have a duration of 2 years which will seek to cover the Housing Executive's requirements for up to 3 years. Prices will not be requested until after the framework has been established. Throughout the call off contracts, the Housing Executive will monitor and review the Contractor's performance using Key Performance Indicators (KPIs). Poor performance will be managed in accordance with Procurement Guidance Note 01/12, including any amendments and updates issued by the Central Procurement Directorate of Northern Ireland.

II.1.5)Estimated total value
Value excluding VAT: 570 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Door Saddles and Glass Slips

Lot No: 1
II.2.2)Additional CPV code(s)
03419100
03410000
03418100
03415000
03414000
44191100
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Northern Ireland Housing Executive (NIHE) is the regional strategic social housing authority for Northern Ireland. It is a mandatory requirement that all timber and wood-derived products supplied under this framework and all subsequent call off contracts, originate from legal and sustainable sources or FLEGT licensed or equivalent sources. Please see tender documents for full details. The framework will have a duration of 2 years which will seek to cover the Housing Executive's requirements for up to 3 years. Prices will not be requested until after the framework has been established. Throughout the call off contracts, the Housing Executive will monitor and review the Contractor's performance using Key Performance Indicators (KPIs). Poor performance will be managed in accordance with Procurement Guidance Note 01/12, including any amendments and updates issued by the Central Procurement Directorate of Northern Ireland.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 60 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The first mini competition for this lot is expected to be held shortly following the establishment of this framework. A further mini competition for this lot may be held approximately 10 months later, and again approximately 1 year and 10 months from the award of the initial call off contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The duration of the call off Contracts will be confirmed when the mini competitions are held.

II.2)Description
II.2.1)Title:

Whitewood

Lot No: 2
II.2.2)Additional CPV code(s)
03419100
03410000
03418100
03415000
03414000
44191100
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Northern Ireland Housing Executive (NIHE) is the regional strategic social housing authority for Northern Ireland. It is a mandatory requirement that all timber and wood-derived products supplied under this framework and all subsequent call off contracts, originate from legal and sustainable sources or FLEGT licensed or equivalent sources. Please see tender documents for full details. The framework will have a duration of 2 years which will seek to cover the Housing Executive's requirements for up to 3 years. Prices will not be requested until after the framework has been established. Throughout the call off contracts, the Housing Executive will monitor and review the Contractor's performance using Key Performance Indicators (KPIs). Poor performance will be managed in accordance with Procurement Guidance Note 01/12, including any amendments and updates issued by the Central Procurement Directorate of Northern Ireland.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 246 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The first mini competition for this lot is expected to be held shortly following the establishment of this framework. A further mini competition for this lot may be held approximately 10 months later, and again approximately 1 year and 10 months from the award of the initial call off contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The duration of the call off Contracts will be confirmed when the mini competitions are held.

II.2)Description
II.2.1)Title:

Redwood

Lot No: 3
II.2.2)Additional CPV code(s)
03419100
03410000
03418100
03415000
03414000
44191100
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Northern Ireland Housing Executive (NIHE) is the regional strategic social housing authority for Northern Ireland. It is a mandatory requirement that all timber and wood-derived products supplied under this framework and all subsequent call off contracts, originate from legal and sustainable sources or FLEGT licensed or equivalent sources. Please see tender documents for full details. The framework will have a duration of 2 years which will seek to cover the Housing Executive's requirements for up to 3 years. Prices will not be requested until after the framework has been established. Throughout the call off contracts, the Housing Executive will monitor and review the Contractor's performance using Key Performance Indicators (KPIs). Poor performance will be managed in accordance with Procurement Guidance Note 01/12, including any amendments and updates issued by the Central Procurement Directorate of Northern Ireland.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 75 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The first mini competition for this lot is expected to be held shortly following the establishment of this framework. A further mini competition for this lot may be held approximately 10 months later, and again approximately 1 year and 10 months from the award of the initial call off contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The duration of the call off Contracts will be confirmed when the mini competitions are held.

II.2)Description
II.2.1)Title:

Plywood

Lot No: 4
II.2.2)Additional CPV code(s)
03419100
03410000
03418100
03415000
03414000
44191100
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Northern Ireland Housing Executive (NIHE) is the regional strategic social housing authority for Northern Ireland. It is a mandatory requirement that all timber and wood-derived products supplied under this framework and all subsequent call off contracts, originate from legal and sustainable sources or FLEGT licensed or equivalent sources. Please see tender documents for full details. The framework will have a duration of 2 years which will seek to cover the Housing Executive's requirements for up to 3 years. Prices will not be requested until after the framework has been established. Throughout the call off contracts, the Housing Executive will monitor and review the Contractor's performance using Key Performance Indicators (KPIs). Poor performance will be managed in accordance with Procurement Guidance Note 01/12, including any amendments and updates issued by the Central Procurement Directorate of Northern Ireland.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 144 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The first mini competition for this lot is expected to be held shortly following the establishment of this framework. A further mini competition for this lot may be held approximately 10 months later, and again approximately 1 year and 10 months from the award of the initial call off contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The duration of the call off Contracts will be confirmed when the mini competitions are held.

II.2)Description
II.2.1)Title:

Various Boards (such as Sheathing and Chipboard)

Lot No: 5
II.2.2)Additional CPV code(s)
03419100
03410000
03418100
03415000
03414000
44191100
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

The Northern Ireland Housing Executive (NIHE) is the regional strategic social housing authority for Northern Ireland. It is a mandatory requirement that all timber and wood-derived products supplied under this framework and all subsequent call off contracts, originate from legal and sustainable sources or FLEGT licensed or equivalent sources. Please see tender documents for full details. The framework will have a duration of 2 years which will seek to cover the Housing Executive's requirements for up to 3 years. Prices will not be requested until after the framework has been established. Throughout the call off contracts, the Housing Executive will monitor and review the Contractor's performance using Key Performance Indicators (KPIs). Poor performance will be managed in accordance with Procurement Guidance Note 01/12, including any amendments and updates issued by the Central Procurement Directorate of Northern Ireland.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 45 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The first mini competition for this lot is expected to be held shortly following the establishment of this framework. A further mini competition for this lot may be held approximately 10 months later, and again approximately 1 year and 10 months from the award of the initial call off contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The duration of the call off Contracts will be confirmed when the mini competitions are held.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Please refer to the Framework Requirements document for further details.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
In the case of framework agreements, provide justification for any duration exceeding 4 years: None.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/08/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 23/12/2017
IV.2.7)Conditions for opening of tenders
Date: 25/08/2017
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

This framework will have a maximum duration of 2 years. Mini competitions are expected to be held to cover the Housing Executive's requirements for up to 3 years. It is anticipated, but not guaranteed, that a new procurement procedure will be initiated during the final mini competition.

VI.2)Information about electronic workflows
VI.3)Additional information:

Suppliers Instructions - How to Express Interest in this Invitation to Tender: Register your company on the eTendersNI. website (this is only required once) and click on ‘View current opportunities’ to locate this invitation to tender. There is no maximum number of participants to this framework agreement.

VI.4)Procedures for review
VI.4.1)Review body
Royal Courts of Justice
Chichester Street
Belfast
BT13JF
United Kingdom
Telephone: +44 3002007812
E-mail:

Internet address:http://www.courtsni.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

NIHE will incorporate a minimum 10 calendar day standstill period from the point information on the framework establishment is communicated to tenderers in accordance with the Public Contracts Regulations 2015. A framework will not be established during this period. Appeal procedures are specified in the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
25/07/2017