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Secure Offsite Storage of Records and Records Management Services.

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Procurement and Logistics Service
Pinewood Villa, Longstone Hospital, Loughgall Road
Armagh
BT61 7PR
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
Business Services Organisation
2 Franklin Street
Belfast
BT2 8DQ
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
NI Ambulance Service Trust
Knockbracken Healthcare Park, Saintfield Road
Belfast
BT8 8SG
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
NI Blood Transfusion Service
Lisburn Road
Belfast
BT9 7TS
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
NI Fire and Rescue Services
1 Seymour Street
Lisburn
BT27 4SX
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
NI Guardian Ad Litem Agency
Centre House, 79 Chichester Street
Belfast
BT1 4JE
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
NI Medical and Dental Training Agency
Beechill House, 42 Beechill Rd
Belfast
BT8 7RL
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
NI Patient Client Council
1st Floor, Ormeau Baths, 18 Ormeau Avenue
Belfast
BT2 8HS
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
NI Practice and Education Council for Nursing and Midwifery
Centre House, 79 Chichester St
Belfast
BT1 4JE
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
NI Public Health Agency
Linenhall Street Unit, 12-22 Linenhall Street
Belfast
BT2 8BS
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
NI Regulation and Quality Improvement Authority
9th Floor, Riverside Tower, 5 Lanyon Place
Belfast
BT1 3BT
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
NI Social Care Council
Millennium House, 19-25 Great Victoria St
Belfast
BT2 7AQ
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
Belfast Health and Social Care Trust
A Floor, Belfast City Hospital, Lisburn Road
Belfast
BT9 7AB
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
Northern Health and Social Care Trust
Bretten Hall, Bush Road
Antrim
BT41 2RL
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
South Eastern Health and Social Care Trust
Ulster Hospital, Upper Newtownards Rd
Belfast
BT16 1RH
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
Southern Health and Social Care Trust
Craigavon Area Hospital, 68 Lurgan Road
Portadown
BT63 5QQ
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
Western Health and Social Care Trust
Altnagelvin Area Hospital, Glenshane Road
Londonderry
BT47 6SB
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.1)Name and addresses
Regional Health and Social Care Board
12-22 Linenhall Street
Belfast
BT2 8BS
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Secure Offsite Storage of Records and Records Management Services [847779].

II.1.2)Main CPV code
79996100
II.1.3)Type of contract
Services
II.1.4)Short description:

Secure Offsite Storage of Records and Records Management Services.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 9 905 972.00 GBP
II.2)Description
II.2.1)Title:

Lot 1 Records held in Offsite Storage up to the commencement date of the Contract

Lot No: 1
II.2.2)Additional CPV code(s)
79996100
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

Secure Offsite Storage of Records and Records Management Services.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The range value of this Lot is 1 500 905 GBP to 2 251 358 GBP per annum which is 6 003 622 GBP to 9 005 433 GBP over the 4 year framework period.

II.2)Description
II.2.1)Title:

Lot 2 Records placed in Offsite Storage from the commencement date of the Contract

Lot No: 2
II.2.2)Additional CPV code(s)
79996100
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

Secure Offsite Storage of Records and Records Management Services.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The range value of this Lot is 150 089 GBP to 225 134 GBP per annum which is 600 359 GBP to 900 539 GBP over the 4 year framework period.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 055-101919
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 1
Lot No: 1
Title:

Lot 1 Records held in Offsite Storage up to the commencement date of the Contract

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
06/07/2017
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
John Morgan Sons Ltd
Belfast
United Kingdom
NUTS code: UK

Internet address:https://etendersni.gov.uk/epps

The contractor is an SME: yes
V.2.3)Name and address of the contractor
Iron Mountain UK Ltd
London
United Kingdom
NUTS code: UK

Internet address:https://etendersni.gov.uk/epps

The contractor is an SME: no
V.2.3)Name and address of the contractor
OASIS Group NI Ltd
Craigavon
United Kingdom
NUTS code: UK

Internet address:https://etendersni.gov.uk/epps

The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 9 005 433.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: 2
Lot No: 2
Title:

Lot 2 Records placed in Offsite Storage from the commencement date of the Contract

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
06/07/2017
V.2.2)Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Superior Storage Limited t/a Document and File Storage
Dunshaughlin
Ireland
NUTS code: IE

Internet address:https://etendersni.gov.uk/epps

The contractor is an SME: yes
V.2.3)Name and address of the contractor
Iron Mountain UK Ltd
London
United Kingdom
NUTS code: UK

Internet address:https://etendersni.gov.uk/epps

The contractor is an SME: no
V.2.3)Name and address of the contractor
John Morgan Sons Ltd
Belfast
United Kingdom
NUTS code: UK

Internet address:https://etendersni.gov.uk/epps

The contractor is an SME: yes
V.2.3)Name and address of the contractor
OASIS Group NI Ltd
Craigavon
United Kingdom
NUTS code: UK

Internet address:https://etendersni.gov.uk/epps

The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 900 539.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

In section 1.2 it is stated that this procurement is a joint procedure and contract award is by a CPB. This contract is not a joint contract it is a CPB contract operated by BSO PALS on behalf of the participants listed in 1.1) The range value of this Framework is 6 603 981 GBP to 9 905 972 GBP over the 4 year framework period. The reasons for this range was detailed in the tender documents.

VI.4)Procedures for review
VI.4.1)Review body
Business Services Organisation, PaLS
77 Boucher Crescent
Belfast
BT12 6HU
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
03/08/2017