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Stranmillis University College (the University College) has established the need to procure a Timetabling Management Software Package. This will help to facilitate the efficient production of numerous timetables throughout the different programmes ...

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Stranmillis University College
Stranmillis Road
Belfast
BT9 5DY
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CFT 956142 - DfE - Stranmillis University College - Timetabling Management System.

II.1.2)Main CPV code
72000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Stranmillis University College (the University College) has established the need to procure a Timetabling Management Software Package. This will help to facilitate the efficient production of numerous timetables throughout the different programmes and provide the College with useful management information statistics. The Service Commencement Date may allow an implementation period with College-specific configuration of not more than 3 months after the contract commencement date. The licensing, support and maintenance will run for an initial period of four (4) years from the Service Commencement date with three (3) optional extension periods of one (1) year each. All optional extensions will be subject to review and satisfactory performance assessment.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 99 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72000000
II.2.3)Place of performance
NUTS code: UKN
II.2.4)Description of the procurement:

Stranmillis University College (the University College) has established the need to procure a Timetabling Management Software Package. This will help to facilitate the efficient production of numerous timetables throughout the different programmes and provide the College with useful management information statistics. The Service Commencement Date may allow an implementation period with College-specific configuration of not more than 3 months after the contract commencement date. The licensing, support and maintenance will run for an initial period of four (4) years from the Service Commencement date with three (3) optional extension periods of one (1) year each. All optional extensions will be subject to review and satisfactory performance assessment.

II.2.5)Award criteria
Quality criterion - Name: Award Criteria / Weighting: 70
Cost criterion - Name: Cost Criteria / Weighting: 30
II.2.11)Information about options
Options: yes
Description of options:

The licensing, support and maintenance will run for an initial period of four years from the Service Commencement date with three optional extension periods of one year each. All optional extensions will be subject to review and satisfactory performance assessment.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 103-205731
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 1
Title:

Contract

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
09/08/2017
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Eventmap Limited
Emerson House 14b Ballynahinch Road, Carryduff
Belfast
BT8 8DN
United Kingdom
Telephone: +44 2890236558
E-mail:
Fax: +44 2890236558
NUTS code: UK

Internet address:https://etendersni.gov.uk/epps

The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 157 000.00 GBP
Total value of the contract/lot: 99 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures
UK
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Public Contract Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The authority has incorporated a standstill period before this contract was awarded. That standstill period was for a minimum of 10 calendar days.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/08/2017