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Explore More-Explore Strabane - Tour Guide Films.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Strabane District Council
47 Derry Road, Co. Tyrone
Contact point(s): Culture Arts & Leisure
For the attention of: Philip McShane
BT82 8DY Strabane
UNITED KINGDOM
Telephone: +44 2871384444
E-mail:
Fax: +44 2871381348

Internet address(es):

General address of the contracting authority: http://www.strabanedc.com

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA24947

Further information can be obtained from: Strabane District Council
47 Derry Road, Co. Tyrone
Contact point(s): Culture Arts & Leisure
For the attention of: Philip McShane
BT82 8DY Strabane
UNITED KINGDOM
Telephone: +44 2871384444
E-mail:
Fax: +44 2871381348
Internet address: http://www.strabanedc.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Strabane District Council
47 Derry Road, Co. Tyrone
Contact point(s): Culture Arts & Leisure
For the attention of: Philip McShane
BT82 8DY Strabane
UNITED KINGDOM
Telephone: +44 2871384444
E-mail:
Fax: +44 2871381348
Internet address: http://www.strabanedc.com

Tenders or requests to participate must be sent to: Strabane District Council
47 Derry Road, Co. Tyrone
Contact point(s): Culture, Arts & Leisure
For the attention of: Philip McShane
BT82 8DY Strabane
UNITED KINGDOM
Telephone: +44 2871384444
E-mail:
Fax: +44 2871381348
Internet address: http://www.strabanedc.com

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Explore More-Explore Strabane - Tour Guide Films.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Tour Guide Films.
Strabane District Council requires the production of a number of short films for the purposes of training and promotion.
Project Summary.
These short films will feature as part of a wider Rural Development Programme project entitled ‘Explore More - Explore Strabane and the Sperrins’. This project has been designed to develop a tour guiding product for Strabane District, utilising the natural, cultural and historical assets of the local area. The tour guiding product will be an authentic, memorable and enjoyable experience providing an illustration of stories, myths and legends unique to this place.
Project Delivery.
Strabane District Council will secure a script writer / director to create the tour guiding product. It is envisaged that local six stories, themes and/or characters will be selected for development by the scriptwriter/ director.
Upon compilation of appropriate scripts up to 20 people will be trained in the delivery of the tour guiding product. They will receive instruction in terms of the script, movement and delivery of the guiding product. It is envisaged that these stories will take approximately 15 minutes for the tour guide to deliver.
Your Role.
The Alley is seeking quotations from suitably qualified and experienced individuals to direct, record, edit and produce a training DVD and a series of promotional films for this project. You may be required to undertake filming at different locations within Strabane District.
The Product.
We require the provision of the following:
- training DVD: A training resource incorporating the ideal delivery of the tour guiding product including director’s notes and relevant branding. We will require 15 copies of the training film in DVD format,
- promotional films: A series of promotional films based on the six selected stories in a docudrama format, to include the tour guiding product, suitable locations, appropriate narration and relevant branding. It is envisaged that these six films will be approximately 5-10 minutes in length and will be internet ready.
The Timetable.
The final version of both the training DVD and the promotional films must be submitted by Friday 23.3.2012.
Quotation Format.
Your quotation should detail the following:
- relevant qualifications and experience,
- methodology - how will you deliver this project? Including proposed schedule,
- full and final costs, including all travel and subsistence.
Quotation Deadline.
Quotations must be received by Friday 17.2.2012 at 5pm. Quotations should be returned to:
Mr Philip McShane.
Tourism Officer.
Alley Arts Centre.
Railway Street.
Strabane.
Co. Tyrone.
BT82 8EF.

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=85615.

II.1.6)Common procurement vocabulary (CPV)

92111100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 9 550 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 1 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Delivery Payment. This is payment for accepted supplies or services (including partial deliveries).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(3) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(4) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(5) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
17.2.2012 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 28.2.2012 - 12:00

Place:

Alley Arts & Conference Centre, Strabane, Co. Tyrone, Northern Ireland.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Rural Development Programme.
VI.3)Additional information
(MT Ref:85615).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Strabane District Council
47 Derry Road
BT82 8DY Strabane
UNITED KINGDOM
E-mail:
Telephone: +44 2871384444

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
10.2.2012