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DFP - Genealogical and Certificate Application website for the GRONI.

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
Clare House, 303 Airport Road West
For the attention of: Stephen McCann
BT3 9ED Belfast
UNITED KINGDOM
E-mail:

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
DFP - Genealogical and Certificate Application website for the GRONI.
II.2)Type of contract and place of delivery or of performance
Service category No 7: Computer and related services

NUTS code UK

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
The General Register Office Northern Ireland (the Client), as part of the Northern Ireland Statistics and Research Agency (NISRA), is a multi-disciplined service with a complex and diverse range of operational and business needs. It consists of a Central Headquarters based at Oxford House, Belfast and 26 District Offices (DRO) located throughout Northern Ireland. The work of GRONI is mainly statutory or demand led. In addition to service provision to the public, GRONI provides a range of information-based services to a number of other public sector bodies.
The Client is intending to award a contract for the development, hosting, management and support of a website to a Contractor who must:
- provide an online genealogical search facility of historical registration index data and images which may be viewed by customers upon payment of the appropriate fee using a PCI DSS v2.0 payment facility,
- provide an online facility for customers to apply and pay for certified copies of civil registration records,
- provide an internal search facility (which cannot be linked to the external website) hosting both historical and recent registration index data and images which may be viewed by customers upon payment of the appropriate,
- ensure that secure mechanisms are in place to allow customers to set up accounts and make payment for their transactions on the website and PSR application. The payment mechanism must be compliant with the current and any future versions of the PCI DSS standard v2.0 for processing payment cards,
- ensure that the servers related to the internal search facility are hosted, managed and supported within the server room at GRONI premises, located at Oxford House, Belfast. The servers hosting the historical records must be stored in an external ISO27001 compliant data centre, and
- migrate approximately 10 million records and 8 million images and facilitate the on-going migration of new or updated registrations and those historical records that pass the threshold for online access.
The contract for development, hosting, management and support of the Authority’s website is expected to be for an initial 5 years with the potential for one 2 year extension and a subsequent one year extension. The system must go-live no later than 1.1.2014.
The Authority has also prepared an Information Memorandum and in order to download this document you will have to register on CPD’s e-sourcing NI Portal https://e-sourcingni.bravosolution.co.uk/web/login.shtml.
II.5)Common procurement vocabulary (CPV)

72421000, 72250000, 72311100, 72232000, 72212224, 72422000, 72212200, 72420000, 72400000, 72224100, 72312100, 72212600, 72212610, 72413000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
The Authority intends to hold a vendor briefing day before the procurement commences to provide ‘face to face’ background to the proposed system. It is envisaged this will be late June 2012 and interested parties will be advised on this date via e-sourcing NI. In order to register your company and receive confirmation of the date of the supplier briefing day please follow the instructions below:-.
The Authority intends to hold a vendor briefing day before the procurement commences to provide ‘face to face’ background to the proposed system. It is envisaged this will be in early May 2012 and interested parties will be advised on this date and venue (within Northern Ireland) via e-sourcing NI nearer the time. In order to register your company and receive confirmation of the date and venue of the supplier briefing day please follow the instructions below:

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct business and user details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘ITTs Open To All Suppliers’ link. (These are Invitations to Tender open to any registered supplier) - Click on the relevant ITT (Project_5950 - DRD - Provision of a Roads Maintenance Management System) to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only) - You can access the information memorandum by clicking ‘Buyer Attachments’ in the ‘ITT Details’ box 3. All companys who register an interest for this project will receive a message closer to the time with all the relevant details of the briefing day. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Guarantee by parent company or guarantor may be required.
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct business and user details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
8.6.2012